Integration of GroupDocs’ Document Management Solutions with Google Cloud Storage

Good news to all! Google Cloud is now integrated with GroupDocs’ document management solutions. With this integration, you can now configure Google Cloud as your default storage provider for GroupDocs. You can set this up from within your GroupDocs account area. Flexibility in storage is vital when looking for a powerful document management solution. Most importantly, GroupDocs gives you power to choose your storage provider, which makes our solution flexible and user friendly.

Google Cloud has integrated with GroupDocs' document management solutions

Google Cloud has integrated with GroupDocs' document management solutions

Advantages

Advantages of this integration are as follows:

  • Upload huge volumes of documents to Google Cloud bucket and then use these with many different GroupDocs apps.
  • Unique ability to select your storage provider adds power as well as flexibility.
  • Integrate your existing Google Cloud bucket with GroupDocs, which saves time and effort.
  • Integrate your document management with 3rd-party applications.

Setting Up Google Cloud with GroupDocs’ Document Management Solutions

GroupDocs lets you configure Google Cloud as your default storage provider easily from within your account area. The steps are so easy that you can set it up in seconds. You can either integrate your existing bucket or create a new bucket before you start configuring it in GroupDocs. Once you’ve a Google Cloud bucket ready with you, do the following steps:

  1. Go to the Storage Provider area on your profile page.
  2. Select Google Cloud from the Provider list.
  3. Enter your Google Cloud bucket name in the Bucket Name field.
  4. Click Apply.
Configure Google Cloud as the default storage for your document management

Configure Google Cloud as the default storage for your document management

It’s done! You’ve just configured Google Cloud as your default storage provider. Please refer to  Integration of GroupDocs with Google Cloud help documentation for more details.

So why wait? Register with GroupDocs now to use our flexible document management solutions and storage options. Your suggestions and feedback are important for us. Please use our Live Chat support or our official feedback forum to talk to us. Get in touch with our newsletters and blog to get updates on all GroupDocs enhancements.

Announcing Windows Azure Integration with GroupDocs’ Document Management Solutions

We're excited to announce that Windows Azure has been integrated with GroupDocs. This allows you to setup a new storage provision for storing your GroupDocs files. With this enhancement, you can configure Microsoft Azure as your default storage provider from within GroupDocs and store your files in the Azure container. GroupDocs provides you with flexible storage options, which is an essential element when opting for an efficient document management solution. This integration puts you in charge of selecting your preferred storage provider, making your document management process user friendly and flexible.

Announcing Windows Azure integration with GroupDocs' document management solutions

Announcing Windows Azure integration with GroupDocs' document management solutions

The GroupDocs-Azure integration brings you various benefits, which are listed below:

 

  • Upload huge volumes of files to your Azure container, which can then be used with different GroupDocs apps.
  • Authority to select your storage provider, which is a unique feature that adds flexibility to GroupDocs’ document management solutions.
  • Benefit from Azure's advanced data security features.
  • Easily integrate your document management with third-party applications.
Flexible document management: configure your storage provider from within GroupDocs

Flexible document management: configure your storage provider from within GroupDocs

The steps to configure Windows Azure as your default GroupDocs provider are straight forward. First, create a Windows Azure account to get primary access key and account name.  Once you have collected the required details, log in to GroupDocs to configure these details. The steps are as follows:

  1. Go to the Storage Provider area on your profile page.
  2. Select Azure from the Provider list.
  3. Enter your Azure account name in the Account Name field.
  4. Enter the primary access key from your Azure account in the Account Key field.
  5. Enter a preferred container name for your Azure container in the Container field.
  6. Click Apply.

One important point here is that you don’t need to create an Azure container on your own. Simply choose a name for the container, and GroupDocs will do the rest. Creating a container in Azure is otherwise a complex task.

Please refer to our Integration of GroupDocs with Windows Azure documentation to get an in-depth description of how to integrate with Azure.

If you want to make your document management process easy and flexible, register with us and log in to your GroupDocs account to try these enhancements.

Your suggestions and feedback are important for us. Please use our Live Chat support or our official feedback forum to talk to us. Get in touch with our newsletters and blog to get updates on all GroupDocs enhancements.

Announcing AWS Integration with GroupDocs’ Document Management Solutions

We're happy to announce that Amazon Web Service (AWS) has been integrated with GroupDocs , which allows us to offer you a new storage provision. You can now choose Amazon S3 as your default storage provider in GroupDocs. With this provision, you can store your files in your Amazon S3 bucket directly. Flexible storage provision is a key factor to consider when selecting document management solutions. With this integration, we  make your document management process more flexible. Importantly, it puts you in charge of what storage provider you choose.

Announcing AWS integration with GroupDocs' document management solutions

Announcing AWS integration with GroupDocs' document management solutions

Integration of AWS with GroupDocs offers several benefits:

 

  • It opens up the possibility of uploading large volumes of files for use as input to the various GroupDocs applications.
  • It offers the flexibility to choose your service provider. That is, instead of offering a single, default choice, we let you decide on your storage service provider.
  • it lets you take advantage of AWS' enhanced data security options.
  • It makes it easy to integrate your document management with third-party applications.
Configure Amazon S3 as your default storage provider from within GroupDocs

Configure Amazon S3 as your default storage provider from within GroupDocs

GroupDocs lets you configure Amazon S3 as a storage provider from within your GroupDocs account. To do so, you need to have an AWS account and an Amazon S3 bucket to store the files in. After creating an AWS/Amazon S3 account, you get security credentials: the access key ID and the secret access key. Then, create an S3 bucket for your GroupDocs files. Give the bucket a name that relates to GroupDocs so you can identify it easily.

Once you have the security credentials and have created an S3 bucket, log in to GroupDocs to configure these details in your account. Go to the Storage Provider area of your profile page. Select Amazon S3 from the Provider list, enter the access key ID, secret access key, and bucket name in the required fields and save the changes. It's done! You've just configured Amazon S3 as your default GroupDocs storage service provider.

Please refer to our Integration of GroupDocs with Amazon S3 documentation to get a detailed description of how to integrate with AWS.

We've taken the necessary steps to make your document management process easy and flexible. So, why wait? Register and log in to your GroupDocs account to try these enhancements.

We value your suggestions and feedback; please use our Live Chat support or our official feedback forum to talk to us. Get in touch with our newsletters and blog; we'll keep you updated about all the enhancements happening in GroupDocs.

Document Management with GroupDocs

The GroupDocs dashboard provides you with several features for organizing files and folders. The new dashboard is very user friendly, so you get familiar with it pretty quickly. In this post, we focus on the GroupDocs dashboard. I'm going to list some of GroupDocs dashboard's key features useful for document management:

GroupDocs dashboard helps you organise your files and folders for better document management

Fig.1: GroupDocs dashboard helps you organise your files and folders for better document management

  • Perform actions easily: One of the main features of the GroupDocs dashboard is it intuitiveness. For instance, it's easy to access the action menu and perform actions on your files, for example, copy, move, share, delete, download, and archive.
  • Simple upload: Simply drag and drop your files to the DROP FILES HEREarea to upload them quickly. The uploaded files are listed on the dashboard.

    GroupDocs dashboard permits you to drag and drop your files for instant upload

    Fig.2: GroupDocs dashboard permits you to drag and drop your files for instant upload

  • View folder and file info: The dashboard shows you information about folders and files. For example, file format, modification date, size, whom it's shared with, etc. This helps you to quickly find documents.
  • Sort your files: The GroupDocs dashboard lets you sort files according to format, size, or modification date. Sort your files the way you want to you can finding files quickly.
  • Folder creation and navigation: Folder creation and navigation are super simple. Create as many folder you want, organize parent and child folders. The breadcrumb trail allows you to navigate easily without getting lost.

    Breadcrumb trail from GroupDocs allows easy folder navigation

    Fig.3: Breadcrumb trail from GroupDocs allows easy folder navigation

  • Search for files or folders: If you want to use an important file/folder instantly, but unable to find it, don't worry! use the search box to find it quickly.
  • Convert files: You can find many individual file conversion services online, which focus mainly on one particular type of file conversion. On contrary, using GroupDocs dashboard, you can convert your files into a variety of formats. GroupDocs support multiple file formats and their conversions. For instance, it supports DOCX to PDF, DOCX to HTML, DOCX to EPUB, PDF to JPEG, PNG to JPEG, to name a few.
  • Manage files: GroupDocs dashboard has the features you'd expect from a file browser so you can easily move, copy and delete files.
  • Share: Share important documents or folders with your friends or colleagues. Save time and effort through document collaboration.
  • Archive: When you no longer need a document, you can simply archive it. Archived documents can be retrieved later if required.
  • Download: If you need a soft copy of a document on your dashboard, simply download it to your computer. This is really useful for backing up your important documents.
  • Access other GroupDocs apps: From the GroupDocs dashboard, you access the other GroupDocs apps.

    Access other applications from GroupDocs dashboard

    Fig.4: Access other applications from GroupDocs dashboard

Good organisation plays a key role in document management. GroupDocs helps you to achieve this. Experience GroupDocs today and find a better document management solution.

 

Online Document Storage Features

There's more to GroupDocs than online document storage. Saying that, we realize that one of the reasons that you're interested in GroupDocs is the storage feature. So what's document storage all about and what should you look for when choosing a online storage service?

1. Storage Space

The first thing to consider is what you want to store and how much space you'll need.

Documents differ in size and it can be difficult to estimate document sizes. For example, video and audio files are huge compared to text files. Look at War and Peace: as a simple TXT file is is 3.3MB in size. As an MP3 audio book, it is over 875MB. That's 265 times the size.

You probably already have documents of the type you want to store. Look at them and estimate:

  • how many files you already have,
  • their average size, and
  • how many similar files you accumulate in a given time.

Many online document management contracts are for a year, so try to estimate the number of new files your create every month and multiply by 12. This gives you an idea of how your storage needs will grow and helps you decide how much space you need.

Think about archiving documents

Companies need to store a lot of files that would once have been saved on paper: contracts, invoices, letters and that kind of thing. Some of them have to be stored for a specific time. In the UK, companies have to save receipts, invoices and all other financial paper work for five years for tax reasons. In the US, it's up to seven years, depending on a variety of factors. That doesn't mean that you have to keep the documents on your document store for that time. Documents that you don't need very often can be archived, that is removed from the online storage and saved to, for example, DVDs . It's sensible to think about archiving when you're calculating how much storage you need since a good archive strategy will periodically free up space.

2. Document Storage Cost

What are you willing to pay for online document storage? Does the file storage service you're considering have a free account? Are there ways in which you can earn more free storage? Remember that archiving documents once you no longer need them is a good way of limiting the amount of file storage that you need to pay for.

3. Document Security

You need to know that your documents will be secure. That means that no one else should be able to access your documents unless you explicitly share them. It's a good idea to do a web search for complaints about the storage platform you're considering to see if there has been any security breaches recently.

4. Online File Storage Features

Is online file storage really all you want? Does the online storage you're looking at offer any other features - integration with other services, conversion, easy sharing, signatures or assembly?

Before picking a service, make sure that it offers all the features that you need. Changing platforms is not difficult but choosing an online storage solution is a little like buying a bookshelf. It's not something you do every day so it is worth taking time to make the right decision. You want the service you chose to fit with the way you work now and in the future.

GroupDocs

GroupDocs offers a lot more than just file storage. The true value of GroupDocs is in the applications we offer:

  • Document Conversion: convert between file formats so that you and your colleagues can work in the format that suits you best.
  • GroupDocs Viewer: view any document, regardless of the format, print and embed an image of a page on your website.
  • GroupDocs Signature: collate documents and arrange for them to be digitally signed.
  • GroupDocs Comparison: see the differences between two documents.
  • GroupDocs Annotation: comment and collaborate on a document whether you have the software it was created in.
  • GroupDocs Assembly: add fields to templates and ask questions to create customized documents.

So that you can try it out, GroupDocs has a free starter account and different options for increasing your storage space and number of documents.

GroupDocs is also a secure document storage platform. It has to be: we offer digital document signatures and they have to be secure. We make sure that all of your documents are secure and that only you and the people you share them with have access to them

Uploading a Document to GroupDocs

You've got a GroupDocs account and now what? This blog post is the first in a short series that walks you through how to use GroupDocs. In the coming weeks, well explain how to:

  • use GroupDocs Signature,
  • share documents with your colleagues,
  • convert images to use as thumbnails, and
  • assemble a document.

But first, we'll explain how to upload a file. That's the first and most basic task that you can perform once you've logged in. It's as easy as 1-2-3!

Uploading a document

  1. Click Upload on the dashboard.
  2. Browse to and select the document you want to upload.
  3. Click Open.
    The selected file is uploaded. The dashboard gives you some information about the document to help you keep track of it.
  • A document thumbnail helps you recognize your document quickly.
  • Document information tells you when the document was first uploaded (that is, created in the dashboard) and modified. It also shows you the document type, size and version.
  • You can convert the document to a range of different formats.
  • The Task menu allows you to work with the document.

From the Task menu, you can:

  • View your document.
    GroupDocs Viewer gives you a screen-preview of the document so that you can read it (or, if it is an image, look at it). You can't edit the document here, but you can search and copy text and print the document.
  • Compare it to another document.
    Document comparison is really useful if you have two documents that might be the same, but have different names, or if you have several versions of a document and want to see what the difference between them is. GroupDocs Comparison lets you compare two documents and save a new document with Microsoft Word change tracking so that you can edit the document online.
  • Share the document with colleagues and friends.
    When you share a document over GroupDocs, you don't have to worry about whether the recipient can open that file type or whether it's too big to be sent by email.
  • Move, copy, delete or download the document.
    Organize your documents in a way that makes sense to you.
  • You can also create a questionnaire and assemble a document from this menu.
    GroupDocs Assembly lets you set up document templates that you can use to collect information: document automation. We'll explain these tasks in more detail in coming posts.

This should get you started with GroupDocs. We hope you find it useful!


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