GroupDocs July, 2012 Newsletter – New Pricing Plan and Features

We're pleased with the positive feedback on the new UI that we've received in the last few weeks. In June, we launched our pricing plans, with flexible options that will suit companies large and small. You can read all about them in our blog. In the next month, we're working on various storage integration options and other improvement.

Here is a list of features that we’ve added recently to enhance the user experience. Log on to your GroupDocs account and try out the improvements!

  • A new design for the embedded viewer.

  • Integration with Google; retrieve your Google contacts.
  • Signature saving option makes the signing process easier when dealing with multi-paged documents.
  • Option to select your preferred font for typed signatures.
  • Added back button to navigate form fields, signing and signed screens.
  • Completion list is shown in Add Recipient dialog box when typing the user info.

  • Integration with Google Picker lets you upload documents directly from your Google Drive account.
  • Option to export all types of annotations to PDF.

These exciting features are coming in the near future:

  • GroupDocs Comparison: authorize changes and download functionality.
  • GroupDocs Signature: new field options, such as check box and initial.
  • Enhanced DropBox integration: use files from your DropBox account with all GroupDocs apps.
  • Amazon S3 configuration: configure Amazon S3 Storage from within the account admin page.

We've had a bit of press in the last month. Here is some recent community activity:

We've introduced a set of new pricing plans recently. Our objective is to make GroupDocs apps appealing to all types of users or groups, regardless of their size. We have launched these new plans after testing and collecting valuable feedback from our customers. Read more.

Thank you for choosing GroupDocs.

The GroupDocs Team

Document Management with GroupDocs

The GroupDocs dashboard provides you with several features for organizing files and folders. The new dashboard is very user friendly, so you get familiar with it pretty quickly. In this post, we focus on the GroupDocs dashboard. I'm going to list some of GroupDocs dashboard's key features useful for document management:

GroupDocs dashboard helps you organise your files and folders for better document management

Fig.1: GroupDocs dashboard helps you organise your files and folders for better document management

  • Perform actions easily: One of the main features of the GroupDocs dashboard is it intuitiveness. For instance, it's easy to access the action menu and perform actions on your files, for example, copy, move, share, delete, download, and archive.
  • Simple upload: Simply drag and drop your files to the DROP FILES HEREarea to upload them quickly. The uploaded files are listed on the dashboard.

    GroupDocs dashboard permits you to drag and drop your files for instant upload

    Fig.2: GroupDocs dashboard permits you to drag and drop your files for instant upload

  • View folder and file info: The dashboard shows you information about folders and files. For example, file format, modification date, size, whom it's shared with, etc. This helps you to quickly find documents.
  • Sort your files: The GroupDocs dashboard lets you sort files according to format, size, or modification date. Sort your files the way you want to you can finding files quickly.
  • Folder creation and navigation: Folder creation and navigation are super simple. Create as many folder you want, organize parent and child folders. The breadcrumb trail allows you to navigate easily without getting lost.

    Breadcrumb trail from GroupDocs allows easy folder navigation

    Fig.3: Breadcrumb trail from GroupDocs allows easy folder navigation

  • Search for files or folders: If you want to use an important file/folder instantly, but unable to find it, don't worry! use the search box to find it quickly.
  • Convert files: You can find many individual file conversion services online, which focus mainly on one particular type of file conversion. On contrary, using GroupDocs dashboard, you can convert your files into a variety of formats. GroupDocs support multiple file formats and their conversions. For instance, it supports DOCX to PDF, DOCX to HTML, DOCX to EPUB, PDF to JPEG, PNG to JPEG, to name a few.
  • Manage files: GroupDocs dashboard has the features you'd expect from a file browser so you can easily move, copy and delete files.
  • Share: Share important documents or folders with your friends or colleagues. Save time and effort through document collaboration.
  • Archive: When you no longer need a document, you can simply archive it. Archived documents can be retrieved later if required.
  • Download: If you need a soft copy of a document on your dashboard, simply download it to your computer. This is really useful for backing up your important documents.
  • Access other GroupDocs apps: From the GroupDocs dashboard, you access the other GroupDocs apps.

    Access other applications from GroupDocs dashboard

    Fig.4: Access other applications from GroupDocs dashboard

Good organisation plays a key role in document management. GroupDocs helps you to achieve this. Experience GroupDocs today and find a better document management solution.

 

6 Situations When You Need to Convert Documents

One of the features that GroupDocs offers is document conversion, converting documents from one file formats to another. There are lots of different reasons why this is such a big deal. If you've never been sent a file you couldn't open, or had a file you sent somewhere returned to you because the recipient couldn't open it - you've been lucky! It is becoming much easier to send documents from one application or operating system to another. In the mid-90s, a Word document created on a Mac, for example, could not easily be opened on a Windows PC. Now, what operating system you have isn't a barrier to sharing documents. The problems now is mostly which programs, and which program versions, you have. Still, converting documents is still not always easy.

Converting documents saves time and effort

Below is a list of six different occasions when it is really handy to be able to convert documents between formats. Four of the examples start with a Microsoft Word file, DOC, and converts it to other formats: DOC to HTML, DOC to PDF, DOC to JPG and, finally, DOC to ODT. I also explain why you might want to convert between Word versions: DOCX to DOC. Not all documents are word documents so there's also a scenario for when you might want to convert a PowerPoint presentation to image file: PPTX to JPG. At the end, you'll hopefully have a good idea of why converting documents is useful and how GroupDocs can help you.

1. Your brochure would work great as pages on your website - DOC to HTML

When you run a small company you often find yourself doing everything, from the core focus of your business to marketing, finance and administration. You put together presentation to sell your product or services to potential clients, you write brochure and do a lot of your own graphic design. It makes your life easier if you can re-use some of the materials that you create.

With GroupDocs you can convert DOC and DOCX files to a whole host of other formats, including HTML. This means that you can easily turn your Word brochure into pages that you can include on your website.

2. You want to give someone a document that cannot be edited - DOC to PDF

Sometimes you don't want people to be able to edit the documents you send them. Take the brochure we talked about earlier, for example. You don't want to send the Word original to people but rather something they cannot edit.

PDF files are perfect for this. With GroupDocs, you can convert almost any document to PDF. The great thing about PDFs is that most people can read them, they can't be edited and they look like the original document. PDFs are common on the web: you can easily put a link to a PDF file on your website. But not all programs have features for converting documents to PDF, or saving documents to PDF.

Converting documents: converting DOC to PDF.

Converting a Word file to PDF.

There are many different uses for PDF files. PDF is also a handy format for archiving files once they are complete. For example, convert invoices to PDF files and upload them to your online accounting software to have copies that can be opened by anyone, anywhere but cannot be edited. You'll find that there are lots of plugins and online applications for converting documents to PDF. GroupDocs makes sure that the converted document looks like the original and lets you convert to other formats too.

3. A picture of a document would look good on your website - DOC to JPG

So, you have a website and you've created a brand new brochure. You want it on the website, but not as a set of pages, the way I descried in point 2 above. Instead, you want a picture of the attractive cover on your website. People can then click the image to download a PDF you prepared earlier.

With GroupDocs, you can convert documents to a variety of different formats, including images. From DOC and DOCX you can convert to JPG, a popular online format. If you want to use a different image you can convert the JPG to PNG or GIF both popular internet image formats.

4. A slide in one of your presentations would look good in another document - PPTX to JPG

When you have worked hard to make a great presentation, you'll want to re-use the information and graphics on the slides. As with Microsoft Word documents, you can convert the slides in a presentation to images which you can then use in other presentations, documents or websites.

A two-slide presentation converted to JPG.

A two-slide presentation converted to JPG.

5. Someone sends you a compressed Word document and you can't open it - DOCX to DOC

Microsoft Office 2007 introduced DOCX, their default document format, in 2006. Five years later, not everyone has a word processing program that can work with DOCX, but need DOC or other types of files.

Someone who can save to DOCX can also save to DOC. But if you get a DOCX and you need DOC, what do you do? You can ask the originator to save the document in the right format and send it back to you. Or you can upload the file to GroupDocs and convert it to DOC - or any other format that you want.

6. You're working with someone who doesn't have Microsoft Office - DOC to ODT

Microsoft Office is almost - but not quite - everywhere. There's a similar product called OpenOffice (LibreOffice is based on the same core) that is free and quite popular. The default format for OpenOffice's word processing application is ODT (open document). GroupDocs can convert Word documents to a number of different formats, including ODT.

Also, be sure to find out how to convert images with GroupDocs Conversion.

Uploading a Document to GroupDocs

You've got a GroupDocs account and now what? This blog post is the first in a short series that walks you through how to use GroupDocs. In the coming weeks, well explain how to:

  • use GroupDocs Signature,
  • share documents with your colleagues,
  • convert images to use as thumbnails, and
  • assemble a document.

But first, we'll explain how to upload a file. That's the first and most basic task that you can perform once you've logged in. It's as easy as 1-2-3!

Uploading a document

  1. Click Upload on the dashboard.
  2. Browse to and select the document you want to upload.
  3. Click Open.
    The selected file is uploaded. The dashboard gives you some information about the document to help you keep track of it.
  • A document thumbnail helps you recognize your document quickly.
  • Document information tells you when the document was first uploaded (that is, created in the dashboard) and modified. It also shows you the document type, size and version.
  • You can convert the document to a range of different formats.
  • The Task menu allows you to work with the document.

From the Task menu, you can:

  • View your document.
    GroupDocs Viewer gives you a screen-preview of the document so that you can read it (or, if it is an image, look at it). You can't edit the document here, but you can search and copy text and print the document.
  • Compare it to another document.
    Document comparison is really useful if you have two documents that might be the same, but have different names, or if you have several versions of a document and want to see what the difference between them is. GroupDocs Comparison lets you compare two documents and save a new document with Microsoft Word change tracking so that you can edit the document online.
  • Share the document with colleagues and friends.
    When you share a document over GroupDocs, you don't have to worry about whether the recipient can open that file type or whether it's too big to be sent by email.
  • Move, copy, delete or download the document.
    Organize your documents in a way that makes sense to you.
  • You can also create a questionnaire and assemble a document from this menu.
    GroupDocs Assembly lets you set up document templates that you can use to collect information: document automation. We'll explain these tasks in more detail in coming posts.

This should get you started with GroupDocs. We hope you find it useful!


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