GroupDocs Annotation: Document Review and Online Document Collaboration - an overview
GroupDocs Annotation is an online document collaboration tool that helps colleagues collaborate in real-time by allowing them to annotate and comment on documents. With GroupDocs Annotation, several people to work together on a document review in real time. Collaborators can annotate documents not just by adding comments, but also by drawing, striking text out, adding text or highlighting sections and text segments. GroupDocs Annotation works with Microsoft Word documents, and lets you annotate PDF documents too.
The annotated document can be saved to a Word document, complete with annotations and comments, for convenient editing.
Document review can become time consuming and difficult: often there are several people who need to add their input. The changes they make can easily contradict each other. People also like to review documents in different ways: one reviewer will print them out and make comments in the margin, another highlights and comment in the file itself, a third simply implements changes before returning the document. The editor can quickly lose track of who requested which changes, and what the original purpose of a document, or a section, was. Feedback and document review is necessary to capture problems with documents, from issues with structure, to grammatical glitches. But it can also be a slow and tiring job where some reviewer's input ends up being ignored, or where the final document has changed so much that it needs another round of careful review. Valuable time and effort is wasted on inefficient document review procedures.
Sometimes, the fastest way to resolve editing issues is to get everyone into a room and talk about the suggested changes. But that's not always possible: teams that work together might not be in the same building, or even on the same continent.
Companies that work extensively with PDF files have the problem of how to annotate them without buying special software for everyone in the organization.
Efficient document collaboration ensures that everyone who needs to review a document gets to do so, but also that conflicting opinions or requests are resolved quickly. GroupDocs Annotation's online document collaboration tool lets reviewers see comments made by other reviewers and respond to those comments. Comments are easy to navigate and discuss, which makes it easy for the editor to keep everyone involved informed of progress. Because the document review is done in real time, it can be done quickly. Everyone focuses on the document for a short time, resolve issues and negotiate solutions to problems. The editor can then take the document off-line and finish it.
Not everyone has to do the document review at the same time, of course. GroupDocs Annotation is flexible. The editor can upload a document, comment on the sections that needs particular attention and then invite colleagues to comment.
An online PDF annotator, like GroupDocs Annotation, lets colleagues collaborate on PDF documents without having Adobe Acrobat installed.
Important documents usually have to be reviewed by a number of people. A common review process is to send out emails with the document attached and wait for feedback. Each reviewer spots issues and suggest changes. Sometimes the suggested changes conflict and sorting out the resulting muddle can be frustrating. Document review should be straight-forward. With GroupDocs Annotation it is. Upload a document and invite everyone who needs to review it to online document collaboration. Everyone make their comments and suggestions on the same document and can see what others have suggested. Conflicts can be solved even before editing begins. Online, real-time document review saves both reviewers and editors time.
For Graphic Designers
GroupDocs Annotation works with images as well as word processing documents. This makes it a very good tool for collaborating on layouts and graphics. It is not always possible to sit down in the same room as a client to discuss graphic proposals, and in the early stages of a project, you sometimes just need an idea of whether you're going in the right direction. Upload, for example, a wireframe to GroupDocs Annotation and invite clients to online document collaboration. They can see what you're suggesting, and can add their own comments. It keeps the channels of communication open and avoids costly re-work at a later stage.
GroupDocs Annotation is an online PDF annotator, so you can work with clients on PDF files, without worrying about whether they have the right tools to comment on them.
For Legal Firms
GroupDocs Annotation can be used for legal document review. With online PDF annotation it is easy to upload a PDF document and invite clients or colleagues to online document collaboration. Highlight words or paragraphs that are troublesome and discuss options through comments. Legal document review is easier when comments are easy to navigate and everyone who needs to can annotate the document and be part of the discussion. Comments allow participants to explain why certain wording is crucial, or other aspects of the document that the reviewers might not be aware of.
For Human Resources
Human resource departments have similar needs for document review and discussion as legal firms. By sharing an employment contract for review through GroupDocs Annotation HR can make sure that a new employee agrees with the terms before issuing the final contract for signing. Upfront agreement saves time on negotiation and discussion. GroupDocs Annotation lets you work with both Microsoft Word annotation and PDF annotation, so you can use the format that suits you and your organization best. GroupDocs Annotation also allows HR teams to be transparent when discussing wording with their legal team: online legal document review doesn't have to be slow and complicated.
For Educational institutions
As more and more educational institutions follow computerization on all educational activities, such as assignments, exams, reports, etc., our annotation app can be of great use. It is a better option to evaluate online assignments and exams. There is no need to print the assignments every time; instead, simply use GroupDocs Annotation to review and annotate the students’ documents online. Multiple examiners can collaborate on same assignments or exam sheets simultaneously and annotate their comments online. This is more efficient when compared to the conventional annotation methods. Also, the annotated documents can be easily stored and retrieved for future references.